Shared files directories ("file shares")

A shared directory -- also known as a network file share -- allows a group of individuals to store and share critical files.  Typically, file shares are established for departments.  However, we can also create them for projects or other group activities.  We will need to meet with a member of your department or project team to understand the shared storage requirement.

For many reasons -- discussed here -- we recommend you store your group's files on this directory rather than on particular personal computer's hard drive.

Files in the shared directory are available to everyone within the group, to enable secure collaboration without compromising the security of each individual’s computer or its files.  Like personal directories, file shares are available 24x7, either via an on-campus network connection or remotely through Citrix or a VPN connection.

As with your personal directory, when operating a Windows desktop computer on the medical campus, your shared directories are automatically "mapped" when you log on to the network with your Medical ID.  For other systems (like Macs), and other locations (such as at home), some manual mapping may be necessary.  See Drive mapping: Frequently Asked Questions, Drive mapping: Instructions for Macs and Drive mapping: Instructions for Windows or contact the Help Desk for assistance.

Shared directories are subject to a disk space quota, based on the group’s needs and the current availability of server storage space.   Because there are physical and financial limitations to disk storage space, it is important to only store business-related material on your group's file shares.

Requests for new shared directories or for additional disk space for existing directories should go to the Help Desk.