Acrobat Connect (WebMeeting): Outlook integration

Webmeeting events are "booked" by setting up a virtual "meeting room" and then sending email invitations containing a link (URL) to the virtual location.  Clicking on the link in the email takes an invitee directly to the virtual meeting room.

The add-in for Outlook allows WebMeeting event scheduling to be integrated with Outlook's calendar features (Windows systems only), and "booked" in the same way as you book a physical meeting.   (Note, this works only with the installed client version of Outlook, not Outlook Web Access.)

While WebMeeting has its own email notification system, that generates email invitations as part of the meeting set-up process, this plug-in allows WebMeetings to be integrated into attendee's Outlook calendars when they "accept" a meeting.  It also permits you to use the "free/busy" feature of Outlook to check it your proposed meeting time accords with others' schedules, track who has accepted or declined, etc.

Instructions

(1) For the plug-in to work correctly, you must have a meeting room set up. Click here for information on setting up a meeting room if you have not already done so.

(2) Click this link to start download.  Unzip the downloaded file.

(3) If Outlook is running, you will need to close it first. In the window with the downloaded file, double-click on the "Adobe Acrobat Connect Add-in for Microsoft Outlook.exe" file.

(4) Proceed through the installation steps (including clicking "accept" for the End User Licensing Agreement). Allow any add-ins that the installer requests.

(5) Start Outlook.

(6) A setup wizard for the Outlook plug-in will open. Enter the the meeting room URL and your login credentials. If you don't wish to enter your password every time you open Outlook, check the box for "Remember my password". Click Next to continue. Change the meeting invitation text if you like. Click Done to finish. Notice the new button for "Adobe Connect" in Outlook's toolbar: 

(7) Click on the "Adobe Connect" button. 

(8) In the window that appears, enter the information as you would for a normal meeting request.

** NOTE: When you change your Medical ID password, you will also need to update the Acrobat Connect password stored within Outlook.  When you open Outlook after the password change, the Acrobat Connect plug-in will prompt you to enter the new password.

More information

See Adobe Connect (WebMeeting): Resources.