1051 NW 14th St., Suite 165
(UM mail routing R-26)
Miami, FL 33136
Hours: 830am - 500pm, M-F
Help Desk: 305-243-5999
General fax: 305-243-6417
Admin. fax: 305-243-2622
23 April 2009
ENCRYPTING YOUR LAPTOP
Since August 1st, Pointsec encryption software has been required on all new laptops purchased by medical campus departments. Effective May 31st, 2009, the Pointsec software will be required on all laptops purchased with UM funds, regardless of their purchase date.
Why is this required?
Laptops can store a lot of data; and they can be lost or stolen in seconds. Robust encryption software is the only way to assure that laptop data stays secure after a loss or theft.
How can I have the software installed on my new laptop?
Installation of the Pointsec software now occurs prior to delivery if you order a Windows or Mac laptop through Medical IT. If you use another sales channel, you must bring the computer to Medical IT for installation of the encryption software, or schedule an appointment at your office through Medical IT’s Help Desk.
What about my "old" laptop?
For laptops purchased before August 1st, contact a Help Desk staff member at 305-243-5999 to schedule installation at your office.
You can also drop the laptop off at Medical IT’s office in DPG-165. Installation on “drop-offs” can often be done the same day, depending on workloads. However, be aware that the process requires several hours at least. The more data there is on your hard drive, the longer it takes.
What is the cost?
The encryption initiative is centrally funded, so there is no charge for licensing or installation on portable computers purchased with UM funds.
What happens if I don’t have the encryption software installed?
After May 31st, laptops connecting to campus computing resources may be subject to reduced access privileges until the software is installed. Failure to install appropriate protective software on a University computing device may also result in disciplinary action.
I don’t think I’ll ever store sensitive information on the laptop I use. Can I be exempted from the policy?
Despite one’s best efforts, sensitive information can be inadvertently stored on a computer. Something as innocuous as a spreadsheet attached to an email can present a massive risk. To protect you, the University, and the University’s customers, exceptions cannot be granted.